Sunday, October 18, 2020, at 11 a.m.
To Allocate up to $600,000 of the clubs reserves to fund litigation to challenge the Liberal Governments Order in Council banning hundreds of civilian models
DUE TO COVID restrictions this meeting will be held VIRTUALLY via an internet-based Zoom call. To participate in the call please click on the link below and you will be get immediate access to the webinar Special Meeting, In order to be validated to vote you must have your access card handy as you will need to provide your name, access card number and membership number. You access card and membership number may be found as shown on the download now link below:
Click on this blue link Card Numbers to see an example of the numbers you will find on your cards that will be required when you are ready to cast your vote. If you are participating by phone, follow the instructions at the end of this email to cast your vote.
The next very important task is to click on this blue link, Presidents Q&A and read the questions about the motion and the presidents answers. The reason for a Q&A page is to help streamline the Zoom call. So if you want to ask a question during the meeting, please do so, but only if its a new question. So please read the Presidents Q&A.
Please mark the time of the call in your calendar and set an alarm for 15 minutes before the meeting to account for any technical issues. Further details will also be posted to the member section of our website.
The format of the meeting will be as follows:
1. Attendance and call to order
2. The meeting will start at 11am or be delayed 30 minutes to meet quorum (50 participants)
3. The motion will be read and seconded
4. Discussion will be first in the form of Q&A. David Bot has provided the link above with a number of likely questions and answers but if you have additional questions you must email those to email@example.com and your question will be answered during the meeting
5. Any further questions will then be addressed from the membership and answers by the president, but these will be limited in time and number due to the difficult format of the meeting. It is expected that any long or complex questions will be emailed prior to the meeting so that an appropriate amount of time can be allocated or so that a written response can be sent to all members via an email prior to the meeting.
6. Your vote will only be counted if both the membership number and access card number are given and they are validated by the scrutineers.
7. A call for a vote (to vote you will need your membership number and pass key number as shown above).Telephone votes will be accepted up to 3pm on the date of the meeting.
8. A motion to adjourn the meeting
9. The results will be published in an email to the membership with in 4 days
The one item of business at this meeting is to discuss authorization to the Board of Directors, as representatives of the corporation, to allocate reserve funds. The proposed allocation is to underwrite an application for judicial review in the Federal Court of Canada to challenge the May 1, 2020, firearms regulation banning hundreds of civilian models of firearms. This regulation was created by Order in Council enacted by the federal Liberal government and directly affects a significant number of BRRC members and most club activities.
Specifically, the business to be discussed — and voted on — will be to allocate club funds that would be used should donations to the effort fall short of the anticipated cost. These allocated club funds will be used as needed in incremental amounts to finance the legal steps being taken to protect our interests. Any funds that are not needed will be returned to the club’s reserves. Estimated upper limit backup funding requirement, is $600,000 including contingencies in the event that no outside donations are received. If needed, the funds are to be dispersed incrementally over the course of the action. The actual limit will be set at the Special Meeting with cost breakdowns being given. It should be noted that other groups are involved in this overall effort — not just our club and others have pledged and/or provided financial support to date.
The initial difficult work required to put in place a far-reaching, robust, focused and well-planned application has already been completed. Our application challenges the government’s action and the arguably defective process used to put the regulation in place. It will be up to the membership to pursue continuing action to completion or to abandon the effort, with no recourse to reactivate it.
If you are interested in being part of the decision, you must attend. If a majority present at the meeting decides not to support this effort or decides not to allocate this backup funding, BRRC will withdraw from the application and the legal filing will be withdrawn with no ability to reactivate it.
Details of the application in Federal Court have already been circulated by email and more details providing background information will be issued in a similar fashion. The above description provides ample clarity of the purpose of the meeting so please plan accordingly. If you have any questions about this notice or the meeting, please contact BRRC President David Bot firstname.lastname@example.org
September 3, 2020
INSTRUCTIONS FOR ACCESSING THE MEETING
Join Zoom Meeting https://us02web.zoom.us/j/85085432945?pwd=N2lYSGhwQ0w5bWxkOTBzUmFocGMvdz09
(use this link well before the meeting as you must download and run a zoom application on your computer) It is suggested you try to use it now to ensure that you are familiar with it.) Once the application has started you will need:
Meeting ID: 850 8543 2945
If you do not have a computer and wish to call in on your phone the voting process will be very easy. Please call the office number (905)-333-5494, please have you key card and membership card handy and give the office manager your vote. Please be patient as the office only has one line, and we will keep answering the phone until the calls stop. The lines will be open until 3pm after the special meeting.
All you need to do to listen by phone to the meeting is to call one of the numbers below:
Topic: BRRC Special Meeting
Time: Oct 18, 2020 11:00 AM America/Toronto
Join Zoom Meeting
Meeting ID: 850 8543 2945
One tap mobile
+13017158592,,85085432945#,,,,,,0#,,002867# US (Germantown)
+13126266799,,85085432945#,,,,,,0#,,002867# US (Chicago)
Dial by your location
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 346 248 7799 US (Houston)
+1 646 558 8656 US (New York)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 850 8543 2945
Find your local number: https://us02web.zoom.us/u/kcliUTywQt
Please try these connections well ahead of the meeting. If you are having difficulty logging in to the meeting please call the office number (905)-333-5494 or email email@example.com and we will help you as best as we can.
One final note, it has been suggested holding a virtual special meeting my be in contravention of the bylaws. So I am providing a link to the new Ontario virtual rules for Not for profit clubs. If you have any concerns after reading through the material please contact me directly. https://theonn.ca/wp-content/uploads/2020/04/Final-Virtual-AGM-Facilitation-Guide.pdf